Legal file clerks manage law firm records.
A file clerk typically works within a law firm providing assistance with administrative duties such as filing, storing, and updating client and case records. File clerks must maintain a high level of organization and personal code of ethics, as they will often be dealing with sensitive information.
Clerical
Clerical duties for legal file clerks vary between firms, but file clerks often answer phones, take messages, sort mail, operate copy and fax machines and perform data entry. File clerks also scan and read incoming documents and need to know office procedures as well as transcription and office terminology. They order office supplies and manage office equipment, and in some law firms file clerks run errands for the office and attorneys.
File Management
Legal file clerks organize, sort, retrieve and update client information. Legal file clerks follow a filing system to manage records such as letters, legal paperwork, case records and correspondence. They are responsible for keeping records and files up-to-date in addition to locating and retrieving files, and preparing legal documents. Legal file clerks also purge outdated material and documents from files and file them in a records storage area.
Additional Filing Duties
Legal file clerks work directly with attorneys, legal assistants and other clerical staff to provide record management services. By providing records management services, legal file clerks will create and organize files and index court documents and files. File clerks also access and edit a law firm's recordkeeping database that includes auditing data and records. Following company safety practices as well as exchanging information and attending meetings are additional duties of legal file clerks.
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